Executive Project Assistant Job Memphis USA

Executive Project Assistant Job Memphis USA

Job Details

Level

Experienced

Job Location

Memphis - Memphis, TN

Position Type

Undisclosed

Education Level

Associate's

Salary Range

$35,000.00 - $42,000.00

Travel Percentage

Undisclosed

Job Shift

Undisclosed

Job Category

Undisclosed

Description

Position Summary:

The Administrative Assistant/Project Assistant is responsible for performing both administrative and various office support tasks to improve efficiency throughout a high performing engineering field office. This dual role will also include Project Management support tasks to assist other personnel with their current workload.

Essential functions:

Responsibilities include, but are not limited to the following:

Administrative Assistant Responsibilities

. Assist Field Services Coordinator with various coordination tasks for program needs

. Assist Executive Administrative Assistant with various support tasks as needed

· Daily front desk monitoring, to include intercom door access, greeting visitors, monitoring conference room calendar assignments, conference room monitoring for cleanliness, office tours for guests, etc.

. Monitoring basic lobby and office cleanliness and organization for cleaning service needs

. Minor event planning for employee training sessions, contractor meetings, “lunch and learns”

. Detailed responses and tracking of customer service hotline requests, after coordination with assigned project leader

. Schedule/organize necessary meetings, set up agendas, communicate meeting schedules, coordinate employee calendars for maximum attendance

. Assorted document control tasks to maintain greater office organization

· Logging and keeping records of client/employee queries and coordinator assigned tasks

. Maintain email correspondences with relevant contacts, exceptional writing skills needed for preparation of emails, calendar invites, and contractor coordination

Project Assistant Responsibilities

. Daily monitoring of construction document control/invoicing system

· Invoice review tasks for contractor billing purposes

· Attending Project Job progress meetings to take notes and highlight action items for next meeting

. Daily monitoring and updating of a Field Management System to track job progress

. Preparation of weekly summary reports of field progress to address specific program concerns

. Proofreading responsibilities for various program document final drafts before completion

. Other duties as assigned

Qualifications

Education

Bachelor’s Degree/Associate’s Degree in a related field. Minimum 2 years of equivalent experience. 5 years’ experience will be considered in lieu of educational requirements.

Competencies:

· Ability to work with exceptional attention to detail

· Ability to communicate effectively through verbal and written communication

· Ability to pay attention to the minute details of a project or task

· Ability to efficiently manage time and organize work

· Ability to communicate clearly, verbal and written

· Knowledge of Microsoft Office Suite Software

· Knowledge of Microsoft Office 365

· Knowledge of Microsoft SharePoint

Visit following link to apply for this job:

https://www.paycomonline.net/v4/ats/web.php/Session/index/login